Hybrid and remote office models have risen in popularity since 2020. There are many benefits to both employers and employees when working hybrid or remote environment, but there are also some difficulties that have to be overcome. Communication, for example, is a major hurdle for many remote and hybrid companies. But what we want to highlight in this article is how to handle document faxing as a company that employs remote workers.
Your hybrid or remote organization may still regularly use faxing to share, process, and receive documents. We covered the topic of why companies fax in a separate article if you’re curious about the benefits and security of using a fax machine. But, as a remote company, it’s not so easy for every employee to have access to faxing.
Online faxing is the best solution to this problem. With a digital fax service, any employee can send, receive, and store faxes online using their web browser. In this article, we’ll cover why online faxing is so effective in hybrid and remote workplaces. We’ll also explain how your company can make the switch to digital faxing.
Why Online Faxing Still Matters
Faxing, whether it’s online or offline, is still used in many industries. There are a few reasons why faxing is still relevant to modern businesses:
- Security: Faxes are communicated over phone lines, which are difficult to intercept. A faxed document also can’t contain malware or a virus.
- Legal compliance: Some official documents require being faxed to comply with laws or procedures.
- Compatibility: Some companies work with clients or other organizations that still use fax machines. Having a fax machine may be a requirement for sending and receiving certain types of documents.
- Organization: Digital faxes are easy to keep track of online and are versatile to store either digitally or physically.
Benefits of Online Faxing in Hybrid Workplaces
The benefits of a digital fax service in a hybrid or remote workplace are:
- Less reliance on physical fax machines and printers
- All faxed documents are stored online to your online fax account
- Cross-device flexibility (accessing faxes on phones, desktops, and laptops)
If your organization is transitioning to hybrid or remote work, online faxing may be your best solution for sending and receiving documents. So, how does digital faxing work?
With a digital fax service like Fax.Live, anyone with an account and credentials can log into the digital fax interface. In the dashboard, you’ll have the option to fax PDF documents. All you have to do is click Send Fax to upload your document, enter your recipient’s fax number, and send it. If you’re curious about how this process works, get started sending free fax today.
If your organization also needs to receive faxes, a Fax.Live account comes with a fax number that works the same as a fax machine’s fax number. That is, you can give this fax number to another organization, and they’ll be able to send you documents via fax.
Use Cases: Where Online Faxing Fits in Hybrid Teams
Although your business’s faxing needs will differ, here are some examples of common online faxing use cases that businesses have:
- Sending and receiving signed contracts
- Education records, transcripts, and financial aid documents
- Rental and real estate contracts
- Sending and receiving documents internally and securely within an organization
- Transmitting sensitive financial documents
Make sure everyone understands the strengths and limitations of online faxing, including safety and security. While sending a document to a dedicated fax machine uses secure telephone lines, there is no guarantee that your recipient’s fax machine is located in a secure location. We recommend checking with the recipient before sending sensitive information.
Is Your Team Ready for Online Faxing?
If your organization is switching to a hybrid or remote model, online faxing is the best alternative to physical fax machines. With an online fax service, everybody in your organization will have access to faxing remotely without the need for phone lines, printers, or fax machines.
Online faxing is flexible to your organization’s needs, as you can send, receive, and store faxes in our online dashboard. No more clunky hardware or firmware needed to interface with a fax machine! A digital fax service is the perfect bridge between your organization’s fax needs and digital-first policies!
You can try out Fax.Live for free today to see if your team is ready for online faxing. Try sending and receiving online faxes to see how online faxing can benefit your team. Fax.Live is a great solution for small businesses, real estate agents, insurance agencies, nonprofits, and more. Fax.Live is used in legal, healthcare, finance, and education to send and receive faxes.